The app is in development. These workflows explain the intended use; the final interface may differ.
Agree on the return plan
Record the expected collection or return date, location and responsible contact. Allow for transport and cleaning time before the item is committed to another event.
Use the outbound count as your reference
Count vases and other pieces as they leave. Make the list specific enough that a matching quantity of the wrong item is not mistaken for a full return.
Record partial returns
A return can happen in stages. Track what came back, what remains out and any reported damage. Check physical condition before calling a piece available again.
Close the loop
Once the return is complete, reconcile the list with the physical inventory and keep notes that will help with the next event.
Does the app track vases by GPS?
No. VaseReturn is an organization tool, not a GPS tracker or a substitute for physical checks.